CMR shipping document is an official document / convention for international carriage formed by the United Nations which is used by all the EU member countries and some additional ones. Its main purpose is to define various legal issues which may arise in the transportation of cargo via road and it is escorting all international road shipments while in transit.
The document can be requested when there is a police check or a customs check and the driver needs to carry it with him until the final delivery destination. The document is filled in either by the seller or the forwarder. Usually in full truck loads it is filled in by the seller and in less than full truck loads by the forwarder (especially when the truck that will pick up the order is not the truck that will deliver it).
The document is written usually in two languages and has standard fields labeled with numbers. Each number corresponds to specific information that need to be written inside. There are sometimes small variations in the CMR layout and some additional labeled fields are entered depending on the type of shipments that are served.
Below we will mention which are the most important fields to be filled in during a standard shipment:
Labeled 1: The Shipper’s contact info
In this section of the CMR the information of the company that makes the loading (shipper) needs to be entered (Company name, address, post code, city, country).
Labeled 2: The Consignee’s contact info
In this section of the CMR the information of the company that will be billed should be entered (company name, address, post code, city, country).
Labeled 3: The address where the products will be delivered. Additional if there is an agreement for the shipment to be delivered until a specific date, expected deliver date info can be filled in.
Labeled 4: The shipper’s loading address info
Labeled 5: Any documents that are submitted to the driver can be also mentioned here (i.e. delivery note, invoice, packing list etc.)
Labeled 6: The client’s/buyer’s order confirmation number in order to identify easily for which order the products are
Labeled 7: The order’s packaging (i.e pallets plus bulk cartons)
Labeled 8: The order quantity per packaging (i.e. following the example above 10+12= total cola 22),
Labeled 9: The type of products that are shipped (i.e. vegetables or building materials)
To be noted that sometimes in the section that includes the labeled fields 6, 7, 8, 9, you might be asked to add also
Labeled 11: The total gross weight of the shipment.
Labeled 13: Any additional remarks related with the shipment. For example that the products were loaded in perfect condition, or that the driver did not put additional belts to secure the transportation, or even a phone number and a contact name that the driver needs to contact at destination in case he cannot find the delivery address.
Labeled 20: The payment agreement terms. i.e. EXW Milan Italy
Labeled 21: The city/place of the loading and the date of departure.
Labeled 22: The shipper’s stamp with a signature
Labeled 23: The forwarder’s stamp with a signature from the driver
In addition to the above it is also important to write on the CMR the truck plates. This info is sometimes written on the top of the document or inside the fields 23 or 16 or 17. It will be clear once you get the the CMR form that you will use. No matter which it will be though it is important to always remember to write this info.
Below you will find an example of a CMR document: